The ICALEPCS Lifetime Achievement Award (LAA) is
a special tribute given to a person in recognition of a career with
significant highlights in the advancement of the field of Controls in
large, experimental physics, facilities.
The award is seen as recognizing specific contributions and not just for longevity.
The candidate does not have to be active in the field at the time of the award.
The
LAA may be given at each ICALEPCS conference but if no individuals were
identified as qualified candidates then no award would be given.
There is no monetary component.
Sponsoring and
related societies will be notified of the presentation of the award so
that an appropriate recognition is received.
Procedure
The ICALEPCS Executive Committee (IEC) will be
responsible for ensuring that potential candidate names are solicited
for consideration. This will be done by an email to all members of the International Scientific Advisory Committee (ISAC), to the EPCS Official Contact Persons
and via the ICALEPCS web site. The information will direct nominators
to make their nominations to a designated member of the ICALEPCS
Executive Committee. A specific closing date for nominations will be
included and will allow at least 14 weeks before the start of the
conference.
Candidates must be nominated by at least two members of the
ICALEPCS community and appropriate documentation must be provided by
the nominators. Appropriate documentation includes a letter of
recommendation from the nominators providing justification for the
award and a CV (to be kept confidential) of the candidate.
The IEC will decide via a majority vote (50% or greater) of
the IEC if any of the candidates "potentially" meet the requirements of "a career with significant highlights in the advancement of the field
of Controls in large, experimental physics, facilities". If they find
that one or more candidates meet the general qualifications then they
will contact all members of the ISAC via email to vote on the potential
candidates. The information, or notice that there are no candidates,
should be sent to all members of the ISAC within 2 weeks of the closing
date (12 weeks before the conference). The IEC will provide a summary
of the letter-of-recommendation and CV, and include only this summary
and information on the voting procedure in the email to the ISAC
members.
ISAC members will be instructed to email their vote,
possibly on more than one candidate, to a specific member of the IEC,
by a date no later than 6 weeks after the closing date (8 weeks before
the conference). The members of ISAC will be instructed to vote either "for", "against", or "abstain" on each nomination. The IEC will examine
the results of the vote and determine the successful candidates. To be
successful they must receive at least 15 votes in their favour and of
the votes cast on their candidacy there must have at least 60% of the
votes cast in their favour ("for").
The IEC will notify the chairperson of the ICALEPCS
regarding the outcome of the nominations and the outcome of the vote,
if there is one, within 7 weeks of the closure date (7 weeks before the
conference).
If there is one or more successful candidates, the ICALEPCS
Local Organizing Committee (LOC) will arrange for an appropriate plaque
or framed document, at their expense, to be given to each successful
candidate.
If there is one or more successful candidates, the award(s)
will be presented by the ICALEPCS chairperson during the conference at
a time that the LOC schedules.
The LOC will contact successful candidates to notify them in advance of the conference.
Sponsoring
and related societies will be notified of the award by the LOC so that
an appropriate announcement of the award is made.
